Application FAQs during Winter Break (2019)

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Our office is closed December 21 – January 1, opening at 8:30 am on January 2. 

We are unable to respond to emails or phone calls during winter break. We will reply to all emails as soon as we are able on January 2 and beyond. Thank you for your patience. 

Please read the info below, because the answer you need may be here! You may also visit our more comprehensive FAQ page for more information.

As we near the end of the year, we are thinking about that all-important application deadline. For those putting the final touches on their applications, here are answers to the most frequently asked questions we are getting right now.

When is the actual application deadline?

Aim to submit your application by midnight eastern time on January 1, 2020. Both our Early Decision II and Regular Decision plans share the January 1 deadline. If, for whatever reason, you do not meet the January 1 deadline, we are accepting applications through the first week of January.

You do not need to let us know you need an extension; just submit your application as soon as possible. You will not be penalized for late submission.

When is the deadline for application materials?

Materials from your school (like transcripts, mid-year reports/grades, official test scores – which are not required – or recommendation letters) should be submitted as soon as possible. We will continue to add documents to your application through February.

Keep in mind that we start reading applications when we come back from break in January. Please make every effort to submit everything as soon as it’s available, because we can’t guarantee that all materials will be reviewed the later they are received.

Remember that you can upload many materials yourself (self-reported test scores, resumes, supplements, etc.) directly into your applicant portal.

Visit the Application Missing Items page for more info.

How do I submit standardized exam scores?

Applicants may submit either self-reported or officially-reported standardized test scores. Official scores are not required. The writing portion of either test is also not required.

We accept self-reported test scores for the SAT, ACT, TOEFL, and IELTS.

Self-reported test scores may be submitted (and updated) in any of the following ways:

  • Enter scores in the testing section of the Common Application, Coalition Application, or QuestBridge Application
  • Upload a PDF or JPG of your test score report via your applicant portal as “Unofficial Test Score Report”. We accept screenshots of your scores, a scanned PDF of a paper score report, and other versions that represent the scores were taken from an official source.

Please refer to the chart on our standardized exams webpage to determine when standardized exams must be taken in relation to the admission plan selected. Applicants may submit additional testing taken after these deadlines, and, if the scores arrive before the application is reviewed, they will be considered. The review of one’s application will not be delayed waiting for scores sent after an application deadline.

Visit the Application Missing Items page for more info.

My counselor/recommendation providers can’t submit documents through the Common Application or Coalition Application. Should we mail the items instead?

Any school forms or recommendations can be uploaded by your school official through the free platform Slate.org.

Another option is to have the school official email us the material as an attached PDF to admission@emory.edu. Make sure that any application materials include:

  • the applicant’s full name as it appears on their application
  • date of birth
  • high school name
  • Application ID#

Remember that we do not accept official transcripts or letters of recommendation from the applicant. Only a school official.

Visit the Application Missing Items page for more info.

Can the Admission Office check on the receipt of an individual item?

In the coming weeks, we will receive thousands of materials, which is wonderful! Thank you for your patience while we efficiently and accurately match each document to each applicant’s file. This is done by our dedicated staff.

The fastest and most efficient way for our office to process materials is via the Common or Coalition Application and by uploading them through your applicant portal. The slowest way is through the postal mail.

Please allow up to 3 weeks after the holidays for the processing of materials during this busy time. Remember that from December 21 through January 1, materials that are emailed to us, mailed to us, or sent via the Common or Coalition Application will not be reviewed. It will take us about 3 weeks to catch up.

We cannot check an applicant’s application status or the receipt of individual application materials via email or over the phone within that 3-week window. If it’s been longer than 3 weeks, please email us at admission@emory.edu for the fastest response.

Can I submit supplemental information, like a resume?

Applicants may submit supplemental information if they feel that the application does not adequately provide the opportunity to detail their accomplishments. Please upload any additional materials, resumes, or supplements through your applicant portal.

How do I correct an error in my application after I have clicked submit?

Please use the applicant portal to upload corrections or additions to your application essay, list of activities, or awards received.

If you need to correct the spelling of your name, please email us: admission@emory.edu.

If you need to correct your email address or mailing address, please first attempt to do so in the applicant portal.

I submitted my application, but I didn’t receive a confirmation email. I also have received no information about setting up my applicant portal. What do I do?

Applicants automatically receive an email within 2 days of submitting their Emory application from admission@emory.edu. This email is sent to the email address provided on your application and contains instructions on setting up your applicant portal.

Please check your SPAM folder for the email “Log into your applicant portal.” And be sure to add admission@emory.edu as a safe email address through your service provider.

If you cannot find this email, please contact us at admission@emory.edu. We can check that we have the correct email address for you and send you the email again.

My mid-year report and transcript aren’t available yet. What do I do?

In mid-December, ED2 and RD applicants will have the mid-year report and mid-year transcripts added to their applicant portal checklist.

  • We know these are usually not available until late December/early January.
  • In the meantime, application files will be reviewed without mid-year reports and transcripts.
  • Mid-year reports and mid-year transcripts are still required to be submitted.
  • It will continue to appear as “awaiting” on your checklist until it is received.

Make every effort to get these submitted as soon as they become available. These documents must be submitted by your school counselor or school official through the Common Application or Coalition Application, uploaded through the free platform Slate.org, or emailed as a PDF to admission@emory.edu. We are unable to accept either of these documents from the applicant.

Visit the Application Missing Items webpage for more info.

How do I update my application to Early Decision II or Regular Decision?

Please do so in your applicant portal by January 17, 2020.

How do I withdraw my application from Emory University?

Please do so in your applicant portal. There is a process to withdraw your application from Oxford College, Emory College of Arts and Sciences, or both.

I have questions regarding FAFSA, CSS Profile, IDOC, and/or Tax Returns. Who do I contact?

The Admission Office is not involved in the processing of any financial aid documentation apart from the FIF (for international applicants). If you have questions regarding FAFSA, CSS Profile, IDOC or tax returns, please contact the Office of Financial Aid directly at finaid@emory.edu.

Didn’t find the answer to your question?

Check our more comprehensive FAQ page for further information. And if that still doesn’t answer your question, please connect with us by emailing admission@emory.edu. We will get back to you as soon as we can after January 2.

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Comments

  1. HYUN JUN KIM

    Dear undergraduate admissions officer,
    Hello, I am writing this letter to you as I have a few questions that I wish to know regarding the admission process. I am an international, homeschooled student, who completed my high school equivalent education in 2018, and got accepted to 4-year US university that year, and enrolled in college in Fall 2018. But I did a medical withdraw during the fall semester(1st semester), and then I returned to the campus for the spring semester and had to withdraw again because I was sick, so I do not have a completed transcript for the one year that I was enrolled in college. Now I am considering re-applying to colleges. Because I don’t have a transcript, should I apply as a first-year student to get admitted, or am I eligible to apply as a transfer student?
    Since I do not have a college transcript, If I earn credits equivalent to one semester or a full year of my first year of college studies by taking online courses from a credit-approved online institution, can I then apply as a transfer student to your university?
    Moreover, I wish to know the requirements for applying in each case. Does applying as a first-year applicant require scores other than my home school transcript, SAT I and Toefl scores which I already have? ( Such as GED, SAT II subject tests, or AP exams? )Or can these be substituted by enrolling in college accredited online courses? Or does it help at least, if not required?
    Also, If I can take online courses as above, then can I take courses of my choice or should I follow the prerequisites for the major that I am planning to apply at your university?
    How about applying as a transfer student, if possible? If it is possible for me to apply as a transfer student with a transcript from enrollment in accredited online courses (not from the university where I am physically enrolled in), do you require a letter of recommendation from a faculty from my current university? (which I do not quite prefer in my circumstance)
    I would appreciate your help very much if you could kindly answer the questions above to guide me through the application process.
    I will await your response.

    Sincerely,
    Hyun Jun

    1. Author
      Lisa Coetzee

      Hi Hyun Jun – Thanks for your questions and interest in Emory. So that we can best address your individual circumstances, can you email us your questions at admission@emory.edu. We’ll respond within 1 business day with an answer and all the info you’d need to make your next steps. Thanks!

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