Application FAQs During the Holiday Break (2018)

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Our office is closed December 21 – January 1.

We will be monitoring admission@emory.edu over the holiday break and will respond to questions as quickly as we are able. 

(But read the info below before you email us, because the answer may be here!)

As we near the end of the year, we are thinking about that all-important Early Decision II and Regular Decision application deadline of January 1, 2019. For those putting the final touches on their applications, here are answers to the most frequently asked questions we are getting right now.

Please take a few minutes to read this, as it may help you during this holiday and application season.

When is the actual application deadline?

Aim to submit your application by midnight eastern time on January 1, 2019. Both our Early Decision II and Regular Decision plans share the January 1 deadline. If, for whatever reason, you do not meet the January 1 deadline, we are accepting applications through the first week of January.

You do not need to let us know you need an extension; just submit your application as soon as possible. You will not be penalized for late submission.

When is the deadline for application materials?

Materials from your school (like transcripts, mid-year reports/grades, official test scores – which are not required – or recommendation letters) should be submitted as soon as possible. We will continue to add documents to your application through March 15. However, keep in mind that we start reading applications when we come back from break in January. Please make every effort to submit everything as soon as it’s available, because we can’t guarantee that all materials will be reviewed the later they are received.

Remember that you can upload many materials yourself (self-reported test scores, resumes, supplements, etc.) directly into your applicant portal.

Visit the Application Missing Items page for more info.

How do I submit standardized exam scores?

Applicants may submit either self-reported or officially-reported standardized test scores. Official scores are not required. The writing portion of either test is also not required.

We accept self-reported test scores for the SAT, ACT, TOEFL, and IELTS.

Self-reported test scores may be submitted (and updated) in any of the following ways:

  • Enter scores in the testing section of the Common Application, Coalition Application, or QuestBridge Application
  • Upload a PDF or JPG of your test score report via your applicant portal as “Unofficial Test Score Report”. We accept screenshots of your scores, a scanned PDF of a paper score report, and other versions that represent the scores were taken from an official source.

Please refer to the chart on our standardized exams webpage to determine when standardized exams must be taken in relation to the admission plan selected. Applicants may submit additional testing taken after these deadlines, and, if the scores arrive before the application is reviewed, they will be considered. The review of one’s application will not be delayed waiting for scores sent after an application deadline.

Visit the Application Missing Items page for more info.

My counselor/recommendation providers can’t submit documents through the Common Application or Coalition Application. Should we mail the items instead?

Any school forms or recommendations can be emailed by your school official or recommendation provider as an attached PDF to admission@emory.edu. Make sure that any application materials include:

  • the applicant’s full name as it appears on their application
  • date of birth
  • high school name
  • Application ID#

Remember that we do not accept official transcripts or letters of recommendation from the applicant. Only a school official.

Visit the Application Missing Items page for more info.

Can the Admission Office check on the receipt of an individual item?

In the coming weeks, we will receive thousands of materials, which is wonderful! Thank you for your patience while we efficiently and accurately match each document to the applicant’s file.

The fastest and most efficient way for our office to process materials is via the Common or Coalition Application and by uploading them through your applicant portal. The slowest way is through the postal mail.

Please allow up to 3 weeks after the holidays for the processing of materials, particularly during this busy time. Remember that from December 21 through January 1, materials that are emailed to us, mailed to us, or sent via the Common or Coalition Application will not be reviewed. It will take us about 3 weeks to catch up.

We cannot check an applicant’s application status or the receipt of individual application materials via email or over the phone within that 3-week window. If it’s been longer than 3 weeks, please email us at admission@emory.edu for the fastest response.

After submitting my application, can I submit supplemental information, like a resume?

Applicants may submit supplemental information if they feel that the application does not adequately provide the opportunity to detail their accomplishments. Please upload any additional materials, resumes, or supplements through your applicant portal.

How do I correct an error in my application after I have clicked submit?

Please use the applicant portal to upload corrections or additions to your application essay, list of activities, or awards received.

If you need to correct the spelling of your name, please email us: admission@emory.edu.

If you need to correct your email address or mailing address, please first attempt to do so in the applicant portal.

I submitted my application, but I didn’t receive a confirmation that you received it. I also have received no information about setting up my applicant portal. What do I do?

All applicants received an email within 3 days of submitting their application with instructions on setting up your applicant portal. The email is sent to the email address entered on your application. Please check your SPAM folder for the email “Emory University Application Received.” (And be sure to add admission@emory.edu as a safe email address through your service provider.)

If you cannot find this email, please contact us at admission@emory.edu and we can send it to you again.

My mid-year report and transcript aren’t available yet. What do I do?

In mid-December, ED2 and RD applicants will see mid-year report and mid-year transcripts added to their applicant portal checklist.

  • We know these are usually not available until late December/early January.
  • In the meantime, application files will be reviewed without mid-year reports and transcripts.
  • Mid-year reports and mid-year transcripts are still required to be submitted.
  • It will continue to appear as “awaiting” on your checklist until it is received.

Make every effort to get these submitted as soon as they become available. These documents must be submitted by your high school guidance counselor or school official through the Common Application or Coalition Application, or by emailing them to admission@emory.edu. We are unable to accept either of these documents from the applicant.

Visit the Application Missing Items webpage for more info.

How do I update my application to Early Decision II or Regular Decision?

Please do so in your applicant portal by January 14, 2019.

How do I withdraw my application from Emory University?

Please do so in your applicant portal. This includes withdrawing from either Oxford College or Emory College of Arts and Sciences, or both.

I have questions regarding FAFSA, CSS Profile, IDOC, and/or Tax Returns. Who do I contact?

The Admission Office is not involved in the processing of any financial aid documentation apart from the FIF (for international student applicants). If you have questions regarding FAFSA, CSS Profile, IDOC or tax returns, please contact the Office of Financial Aid directly at finaid@emory.edu.

Don’t hesitate to connect with us by posting a comment to this blog, tweeting us @emoryadmission, or emailing us at admission@emory.edu. We look forward to hearing from you!

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Comments

  1. Imaan Aamir

    Hi, I just have few concerns about my application I have submitted. I applied for early decision II, which I sent my application around the first week of January. I was recently checking my application status for emory, and it said awaiting next to my mid year transcript. I remember that my counselor submitted my mid year transcript by mail on January 18. I called the admissions office today, and someone told me they still haven’t received my mid year transcript. My main concern is that, since early decision II decisions are coming on February 6, will that have already affected my admission acceptance, since you guys didn’t receive my mid year transcript?

    1. Author
      Lisa Coetzee

      Hi Imaan, Thanks for your question and applying Early Decision II. At this point, it is OK if we did not receive your mid-year transcript or report. If those are the only things we were missing for your application, we have reviewed the application without them. You can expect your decision notification Feb 6 at 6:00 pm ET. Thanks.

  2. Anoush Umang Shah

    I received the email regarding the submission for the Emory application being extended throughout the first week of January, however when I logged on to my Coalition application to submit my application it states that the “application is currently closed.” Should I wait for another day or so until the application is open to submit again or should I start a new application on the Common application website?

    1. Author
      Lisa Coetzee

      Hi Anoush, sorry to hear you are experiencing issues with the application. Please attempt to submit the Coalition App again in the next day or two. If it does not work, email us at admission@emory.edu so we can pinpoint more exactly where the issue may be occurring and track more closely our interactions with you. We will continue to work with you in order to submit your application with no penalty for submitting after the deadline.

  3. Aayushi

    Hi! I am applying to Emory College and pursuing a need-based financial aid. The website states that I need to submit, in addition to my CSS Profile and Tax Return statements, the FIF form. But since I am an International student, it isn’t exactly possible for me to mail it over. So, should I download the FIF form, fill it up, and e-mail it as a PDF document to the college?

    1. Author
      Lisa Coetzee

      Hi Aayushi, the FIF can be saved as a PDF and submitted to us one of two ways. (Only one way is needed). Option one is to upload it via your applicant portal (apply.emory.edu/status). Option two is to email it to us at admission@emory.edu. We look forward to reviewing your application.

  4. Karyn

    Hi! I didnt see a question that pertained to request of application fee waiver,and I was wondering how can I go about the situation in order for me to hopefully receive one by or during the holiday break, if possible?

    1. Jessica Miller

      Hi Karyn,
      If paying the application fee is a burden to you or your family, you can submit an application fee waiver. Please follow the instructions on the Common Application or Coalition Application platform to acquire a fee waiver. You simply need to say “yes” to any question on the application referencing if you are eligible for a fee waiver with Emory University. No further documentation needs to be supplied to us to receive a fee waiver. If you have a paper fee waiver from NACAC or another such college-supporting body or organization, you may choose to upload this and share it with us via the applicant portal. This is not required, however, in order to receive a fee waiver.
      -Jessica M.

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